NFC tags
Register a tag for a location on the web or program one from your phone, decide whether the tap is required, and retire a tag safely.
An NFC tag is a sticker or card by the door or the till. Someone holds their phone against it and clocks in. The employee's side is NFC tap to clock in.
Standard or secure#
- A standard tag counts when it is an active tag registered at the location. It does not replace the GPS check.
- A secure tag (an NTAG 424 DNA card) signs every tap, and a tap cannot be used twice. A verified secure tap skips the GPS check.
A location that accepts secure taps only takes no standard tag.
Register a tag#
- 1
Open the location's Clock-in tab
Go to Locations, open the location, then select Clock-in. The NFC Clock-in card at the bottom lists the tags. Secure ones carry a Secure badge.
- 2
Add the tag
Select Add NFC Tag. Name the tag after the entrance it covers, enter its NFC Tag UID and select Save.
For a secure card, also paste its key into Secure key (optional), or select Generate a key for me. The generated key and the Card URL are shown once: copy both.
- 1
Open Manage NFC Tags
Tap More, then Manage NFC Tags, then the plus sign. On Android, if the screen shows NFC Is Turned Off, tap Open NFC Settings first.
- 2
Choose the kind and name it
The sheet opens on Secure. Tap Standard for a plain tag. Pick the location and type a label.
- 3
Hold the tag against your phone
Standard: tap Scan card, hold a blank tag against the phone, then tap Save.
Secure: tap Program card (NTAG 424) and hold a blank NTAG 424 DNA card flat against the phone until you see Card programmed. There is nothing to type.
A card that was programmed with another tool goes under Program it elsewhere?.
Decide whether the tap is required#
On the Clock-in tab, the NFC Enforcement card holds Require NFC for clock-in. It shows as on until you switch it off. Save at the top of the page stores every switch on the tab. In the app the switch is Require an NFC tag, under More, Clock-in setup.
- Switch on, with an active tag: the tap is required, at clock-out too. A clock-in from the button is refused, unless the person asks for a manager's approval or Manual clock-ins need approval is on: then it is accepted and held for a manager.
- With no active tag: the switch does nothing: people clock in with the button. The card warns you, and the location's setup panel can list the missing tag.
See Clock-ins that wait for a manager's approval.
Accept secure taps only#
Turn on Require secure NFC tap (NTAG 424 DNA) in the Secure clock-in card, then select Save at the top. In the app the same switch sits at the top of Manage NFC Tags, under Clock-in security.
- It can be turned on only when the location has a secure tag registered.
- It turns Require NFC for clock-in on, and that switch stays locked while secure mode is on.
- Only a verified secure tap then clocks someone in directly.
Rename, switch off or remove a tag#
The pencil opens Edit NFC Tag: change the label, or set the status to Inactive. An inactive tag stays on the list and no longer counts. The bin deletes the tag.
Deleting a secure tag asks Delete and discard the card? The card then stops working for good. To reuse it, reset it from the app.
Tap a tag to open Edit NFC Tag: the label, the Active switch and Delete. A secure tag also has Reset card: confirm and hold the card against the phone. The card is wiped for reuse and the tag is removed from the location.
A location must keep one way of confirming presence, so the last tag is special:
- Atteny asks Switch this location to GPS? before it deletes the last tag of a standard location where the tap is required, the pin and radius are set, and Require GPS confirmation and Manual clock-ins need approval are both off. It asks the same for the last secure tag of a secure location whose pin and radius are set. Switch to GPS turns GPS confirmation on, and the required tap and secure mode off. The question comes only when you delete the tag or, in the app, reset its card. Setting that last tag to Inactive is refused in those cases. At a standard location, turn on Require GPS confirmation first. At a secure location, delete the tag or reset its card.
- At a standard location with Manual clock-ins need approval on, the last tag is deleted without asking.
- A removal that would leave nothing confirming presence is refused. At a secure location with no pin and radius, the last secure tag cannot be removed, even if a plain tag remains.
A tag will not read? See The NFC tag won't scan.
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