Employee profiles

The tabs on a person's record, what they can edit themselves, and what only an admin can change.

For adminsFor employees

Updated July 26, 2026

Every person has one record. Go to Employees in the sidebar and select a name — the record opens with a PROFILE rail down the left side.

Employees is an admin and manager page. Managers see only people at the locations assigned to them — two switches in Settings → Access & permissions deliberately widen that: Allow managers to view all timesheets… and Managers can see costs for all roles. Employees have no Employees page; they reach their own record from the Complete profile link on the dashboard.

The tabs

Personal — the Personal details, Contact and Bank Details cards. On your own record there's also a Danger zone with Delete account.
Employment — work details, work locations, pay details, pay rate history and device registration. Hidden when the Payroll module is off.
Availability — that person's week-by-week availability. Hidden when the Availability module is off.

The Personal details card on an employee's Personal tab, with name, preferred name, pronouns, date of birth, Social Security Number and Work Permit or ID

What people can change themselves

Open Settings → People. Self-service editing has one switch per field group, and it applies to employees editing their own record — admins and managers are never restricted.

Field group	Employee can edit by default	Switch in Settings → People
Preferred name	Yes	Yes
Pronouns	Yes	Yes
Phone	Yes	Yes
Address	Yes	Yes
Emergency contact	Yes	Yes
Bank details	No	Yes
Social security number	No	Yes
Date of birth	Always editable	No switch
Work permit / ID	Once, while empty	No switch

A locked group is greyed out in Edit Personal Profile and labelled Managed by your administrator. There is one exception, the fill-once rule: while a field is still empty, the person can supply it once themselves — that's what the app's first-run setup does. Once a value exists, only an admin or manager can change it.

Required profile fields, on the same page, is a separate list: it drives the Complete your profile banner that names the groups still missing. Out of the box that's date of birth, phone, emergency contact and address; full name is always required.

Bank details (IBAN and BIC) and the Social Security Number are entered on the web only — deliberately never in the phone app. IBAN and the Social Security Number are stored encrypted; the number is shown masked to everyone except administrators.

Admin-only ground

Pay rate, payroll ID, employment type, role, status and locations live on Employment — an employee opening that tab just sees Pay details are restricted to admins and managers. A manager's view of Personal is trimmed as well: name, email, phone and employment information, not the full personal record.

Who can do what across the whole app is in Roles and permissions. For the employee's own side of this, see Complete your profile.

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The tabs

What people can change themselves

Admin-only ground

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