Atteny

Copy last week

Reuse a week you already built instead of starting from an empty grid.

For adminsFor managers
Updated October 9, 2026
Requires the Scheduling module to be turned on in Settings → Modules.

Most weeks look a lot like the one before. Copying takes the published shifts of the week before the one on screen and creates them again one week later, each at the same clock time. You then only fix what is different.

Admins can copy at every location. Managers can only when an admin has switched on Allow managers to edit schedules under Settings, Manager permissions, and then only at the locations they are assigned to. A manager's own shifts are never copied.
  1. 1

    Open the week you want to fill

    Open Schedules in the Week view and move to the target week: the one you want the shifts in. The source is the week directly before it. The copy button is not shown in the Day view.

  2. 2

    Choose the location

    With one location chosen in the top bar, only that location's shifts are copied. With all locations chosen, every shift you can see is offered.

  3. 3

    Choose published or draft

    The switch next to the button decides what the copies become. On Published they are live at once. On Draft they are drafts that nobody else sees until you publish the week.

  4. 4

    Select Copy prev week

    The button reads Copy prev week, or Copy week as drafts in draft mode. On a narrow screen it reads Copy. Atteny first asks you to confirm and names how many shifts it will copy.

    The Schedules toolbar: the week arrows and the Week and Day switch on the left, the Published and Draft switch, Auto Schedule, Copy prev week and Add Schedule on the right
  5. 5

    Read the result

    A message says how many shifts were copied and how many were skipped. It names two reasons separately: the person has approved leave then, or the shift is your own.

What is copied#

Each published shift with its person, location, start and end, break, area (Role in the web form, Role / area on the phone) and notes. The clock time stays the same, also across a week in which the clocks change.

In published mode each person gets one message for all their new shifts, not one per shift. In draft mode nobody is told.

What is not copied#

  • Open shifts. Shifts with nobody assigned are not copied.
  • Cancelled shifts and last week's drafts.
  • A time that does not exist. A shift is left out when its clock time does not exist in the new week because the clocks change.

What is skipped#

The copy only adds. It never changes or removes what is already in the target week. A shift is skipped, and the rest are still copied, when it would:

  • land on a day that has passed,
  • overlap a shift the person already has,
  • fall on the person's approved leave,
  • be blocked by your company's availability rule,
  • belong to someone who no longer works at that location,
  • sit at a location you cannot change as a manager,
  • be your own shift, if you are a manager.

A shift skipped because of approved leave can still be added by hand: the form asks you to confirm. See Building the week.

Copy last week on the Shifts page is a different button. It copies last week's shifts themselves (their times, names and numbers of people), not who worked, and it replaces what that week had. See Opening hours and people needed.
In a company set to Fixed Hours, copying a week is refused. See Fixed Hours or Custom Shifts?.

If the message says there are no schedules in the previous week to copy, build one week by hand first. Missing the button? See I can't see a button or page someone else has.

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