Approve your first timesheets

Every shift someone clocks is one row on Timesheets. You do not approve them one by one: a shift the employee ends normally is approved at once, by itself. Your work is the few rows that still need a decision. This page shows you where they are in your first week.

What can wait for you#

• Shifts under review. Atteny could not confirm something, for example the place or the time, or it closed a shift because nobody clocked out. These hours are left out of payroll until you approve them.
• Extra hours. Hours over a person's weekly contract wait for a decision when Allow Overtime is off for that person. People on a monthly salary are the exception: nothing waits for them.
• Pending entries. A finished shift is pending when a manager added, edited or closed it at a location where that needs an admin, or when someone closed a running shift in the edit dialog and left its status on pending.

Work through your first week#

1. 1

   Start on the Dashboard

   The Pending Approvals card on the Dashboard shows whether anything is waiting. The Action Center on the same page lists the waiting items. A shift under review has a Review link there that takes you to Timesheets.

2. 2

   Open Timesheets and choose the period

   Select Timesheets in the sidebar. Pick Daily, Weekly or Monthly and move with the arrows. Weekly groups the shifts by person, which suits a first review.

   

3. 3

   Clear the review card first

   Shifts under review wait in the Pending Clock-out Verifications card at the top of the page, each with the reason it is there. They can only be approved in that card.

   • Approve if the times are right.
   • Edit to correct the times first. Saving does not approve: select Approve next.
   • Reject with a reason, which the employee sees.

   See Review held shifts: the verification queue.

4. 4

   Use the chips to find the rest

   The chips under the cards filter by person: Needs approval (someone has a shift that is pending or under review), Flagged and Overtime (over the weekly contract). A chip with nobody behind it is hidden.

5. 5

   Approve or reject a pending entry

   The word "pending" is not written on a row. A pending entry has a clock-out and, for an admin, a green tick and a red cross. The tick opens Approve Timesheet, where a note is optional. The cross opens Reject Timesheet, where Rejection Reason is required. The employee is told either way.

   A shift that is still running shows Active in place of a clock-out. It can be neither approved nor rejected until it has one.

6. 6

   Decide the extra hours

   Overtime? with a tick and a cross under a row's actual hours means extra hours are waiting. Until someone approves them they are paid neither as regular nor as overtime hours. The shift itself stays approved. The one exception, and how the weekly contract is worked out, is in Overtime and extra hours.

Why shifts are held#

Each location decides which clock-ins a manager or admin has to look at. A new location starts with Manual clock-ins need approval switched on: a clock-in that no tag tap and no GPS check confirmed is accepted and held for review. If your review card fills up in the first week, check this switch first. To change the rule, see Clock-ins that wait for a manager's approval.

On the phone#

Open More, then Approvals. Everything that waits is in one list, and the chips above it (for example Verifications, Timesheets and Overtime) filter it. A chip is shown only while something of its kind waits.

• A pending entry under Timesheets: Approve, or Reject with a reason.
• A shift under review can be approved on the phone. Rejecting it is done on the web.

What happens next#

• See who is working now. Who's in is its own page under Timesheets in the sidebar. See Who is in right now.
• Hand the hours on. Reports exports them. Reports needs the Pro plan: on Starter the page opens with every report locked.
• Go deeper. Views, statuses and what a manager can do are in Reviewing and approving timesheets.

An employee asks why their hours differ? See My hours or pay estimate look wrong.